Finance, Premises, Health & Safety Further Information

Delegated responsibilities:

  • Ensure that the budget is only spent for school purposes
  • Approve all purchases, contract and services in excess of £2,500 and up to £10,000 between budget headings and ensure three quotes have been sought where appropriate.
  • Review contracts and services as required.
  • Agree the first formal budget plan, prioritised against school improvement priorities
  • Agree an annual Best Value Statement
  • Monitor adequacy of financial management competency amongst staff and governors
  • Approve the four signatories for authorising orders and payments
  • Ensure that the school is compliant with the Schools Financial Value Standards
  • Monitor income and expenditure reports and approve returns required by LA
  • Establish (and keep under review) a charging and remissions policy
  • Appoint (annually) auditors to conduct an audit of the School Fund
  • Receive an annual report on the audited accounts of the School Fund
  • Approve (and keep under review) ordering and payment systems
  • Respond to reports from the Local Authority’s auditors
  • Approve the writing off of irrecoverable debts up to £500
  • Approve the disposal of surplus and damaged equipment
  • Consider annual financial benchmarking data and analyse outcomes
  • Agree end of year surplus/deficit
  • Ensure the budget has allocated funds to support the school improvement plan and any agreed changes to staffing structure
  • Ensure all required finance policies and procedures are in place and implemented
  • Maintain strategic oversight of school support services (e.g. finance/admin/cleaning/ICT)
  • Consider annual report from Headteacher on the operation of the appraisal policy
  • Determine the school’s staffing complement
  • Review staffing structure annually
  • Ensure safer recruitment requirements are met
  • Conduct staff exit interviews
  • Approve applications for early retirement, secondment and leave of absence not covered by local agreements
  • Approve (and keep under review) school pay policy
  • Approve (and keep under review) appraisal policy
  • Establish a pay committee from its members
  • Establish all legally required and Local Authority recommended premises related policies and monitor the effectiveness of their implementation
  • Arrange for regular monitoring and inspection of school premises
  • Monitor all health and safety arrangements
  • Approve hiring policy and charges
  • Ensure implementation of accessibility plan

 

 

Policies/plans/procedures under committee’s remit

  • Finance Policy
  • Charging Policy
  • Financial Management and Reporting Procedures
  • Governors’ Allowances Scheme
  • Best Value Statement
  • Schools Financial Value Standard
  • Schools Finance and Contract Regulations
  • Statement of Internal Control
  • Data Protection
  • Freedom of Information
  • Appraisal
  • Pay
  • Range of staffing procedures
  • Whistle blowing
  • Health and Safety
  • Lettings/Accessibility Plan
  • Risk assessments
  • School security
  • Car parking
  • Grounds
  • Fire safety
  • Accessibility
  • Emergency/Contingency
  • Maintenance
  • Fire evacuation